Laptop Lending: Faculty / Staff Laptop Lending Policy & Contract

We are pleased to offer a laptop lending program to help our students be successful in their time here at GHC.

Whenever possible, these laptops are also available to our faculty and staff for short-term loan.

If you need any assistance please contact your library, we're happy to help!

Faculty & Staff Laptop Lending Policies 

**Students have priority for laptop lending requests**

• GHC Faculty/Staff may request use of the classroom laptops at the discretion of the library dean or chair for short-term use, pending availability.
• Requesting Faculty/Staff are responsible for coordinating with IT, upon library approval, for any laptop settings and for transportation.
• All laptops will be checked out to the appropriate personnel, and they will assume liability per policy below.

Eligibility

• Currently employed GHC faculty and staff.

Loan Terms

• Laptops are available on a first come, first served basis for in-library use or a longer term loan not exceeding eight weeks.  
• Items will be due immediately upon student withdrawal from all classes.
• Laptops must be returned at the end of the loan. Renewals are at the discretion of library dean or chair, and must take place in person, pending no other requests or required maintenance.

Borrower Responsibilities

• Laptops and laptop items may only be picked up by the faculty or staff member who will be using the laptop and/or laptop items. Your GHC ID is required for check out.
• Borrowers are responsible for each item loaned which may include; (four pieces) the laptop, charging cable, charging brick, and a laptop bag.
• Borrowers are expected to keep items loaned in good condition. Upon returning the laptop, borrowers may be asked by GHC Library staff to wipe down all materials with provided electronic wipes to ensure safe and sanitary storage.  
• Borrowers are expected to report any laptop damage, theft, or loss promptly to GHC IT. Laptops are property of the State of Georgia and may not be repaired by outside vendors. 
• Borrowers are responsible for removing and storing elsewhere all personal data before returning the laptop. GHC Library is not responsible for personal data stored on laptops after they are returned. 
• Borrowers are expected to use the technology responsibly. GHC Library is not responsible for borrower usage of laptops. The GHC Policy for acceptable use of information technology applies. 
• Laptop borrowers must sign a borrower contract once a semester.

Failure to Return 

A hold will be placed on faculty and staff institutional accounts for items not returned by the due date.  Any holds associated with the laptop lending program will be removed if the laptop is returned in good condition within 150 days after the due date. Borrower will be notified via the institutional email address (xxx@highlands.edu) prior to the due date of the laptop, and at 30 day intervals after the due date for 3 months.

Failure to return a laptop promptly by the due date will result in the following:

• Borrower will be locked out of the laptop immediately.
• Borrower library privileges will be reduced to in-house use for the next 8-week period.
• Borrower will be referred to collections after 150 days, and at that point the borrower will be unable to return the laptop.

Laptop Replacement Costs

• Laptop: $1100
• Charging Brick: $49
• Charging Cable: $19
• Laptop Bag: $30